Prepare Form Here

Kansas K 4 Template

The Kansas K-4 form is an Employee’s Withholding Allowance Certificate that helps determine how much Kansas income tax should be withheld from your paycheck. By accurately completing this form, you inform your employer of your withholding allowances, ensuring that the right amount of tax is deducted based on your personal tax situation. If you're ready to fill out the K-4 form, click the button below for assistance.

Understanding the Kansas K-4 form is essential for employees who wish to manage their state income tax withholding accurately. This form serves as the Employee's Withholding Allowance Certificate, guiding employers on how much Kansas income tax to withhold from employees’ wages based on their individual tax situations. When completing the K-4, employees must first determine their withholding allowances by utilizing the Personal Allowance Worksheet included with the form. This worksheet helps clarify the number of exemptions and dependents that can be claimed, which directly affects the amount withheld. For those who qualify, claiming exemption from Kansas withholding is also an option, but it requires verification of prior tax liabilities. It's important to remember that if an employee does not submit a K-4 form, their employer will default to withholding at the “Single” allowance rate, potentially leading to over-withholding. Additionally, the K-4 addresses the unique situation of head of household filers and provides guidance for employees with significant non-wage income, such as interest or dividends, suggesting they may need to make estimated tax payments. By providing accurate information on the K-4, employees can ensure that their withholding aligns with their financial circumstances, avoiding surprises when tax season arrives.

Kansas K 4 - Usage Instruction

To complete the Kansas K-4 form, follow these straightforward steps. After filling it out, detach the lower portion and submit it to your employer. This form helps determine how much Kansas income tax will be withheld from your paycheck.

Begin by printing your First Name and Last Name in the designated fields.
Enter your Social Security Number in the appropriate box.
Provide your Mailing Address where you can receive correspondence.
Mark your Allowance Rate by selecting either "Single" or "Joint" based on your situation.
Calculate the Total Number of Allowances you are claiming. This number comes from Line F of the Personal Allowance Worksheet.
If you want any Additional Amount withheld from each paycheck, specify that amount in the designated space. This step is optional.
If you qualify for exemption from withholding, write "Exempt" in the appropriate line. Ensure you meet the exemption criteria listed in the instructions.
Sign and date the form to confirm that the information is accurate to the best of your knowledge.
Finally, provide your employer’s Name and Address and their EIN (Employer ID Number) in the specified areas.

After completing these steps, detach the lower portion of the form and hand it to your employer. Keep the top portion for your records. If you need assistance, contact the Kansas Department of Revenue at 785-368-8222.

Dos and Don'ts

When filling out the Kansas K-4 form, consider these important do's and don'ts:

Do read the instructions carefully before starting.
Do ensure your personal information is accurate and complete.
Do use the Personal Allowance Worksheet to determine your allowances.
Do provide the completed form to your employer promptly.
Do update your form if your tax situation changes during the year.
Don't claim more allowances than you are eligible for.
Don't forget to sign and date the form before submission.
Don't leave any required fields blank.
Don't ignore the option for additional withholding if necessary.

Form Properties

Fact Name	Details
Form Purpose	The K-4 form is used to inform employers how much Kansas income tax to withhold from an employee's pay.
Exemption Criteria	To qualify for exemption, an employee must have had no tax liability the previous year and expect the same for the current year.
Filing Status	Employees can select their filing status as "Single" or "Joint," which may differ from their federal Form W-4 status.
Personal Allowance Worksheet	A worksheet is provided to help employees calculate their allowances, which should not exceed the exemptions claimed on their Kansas tax return.
Non-Wage Income	Individuals with significant non-wage income may need to make estimated tax payments using Form K-40ES to avoid owing taxes later.
Submission Requirement	If an employer does not receive a K-4 form, they must withhold taxes at the "Single" allowance rate.
Employee Declaration	Employees must sign the form, declaring it to be true and complete under penalties of perjury.
Employer Obligations	Employers may need to send a copy of the K-4 form to the Kansas Department of Revenue.
Governing Law	The K-4 form is governed by Kansas tax laws, specifically related to income tax withholding.

Find More PDFs

Kansas Vehicle Title - The TR 65 form serves as a critical step for out-of-state vehicle registration in Kansas.

This Colorado Medical Power of Attorney form is vital for individuals looking to ensure their health care desires are followed. By designating an agent for decision-making, you can have peace of mind knowing that your wishes will be honored, even in difficult times. For further insights, explore our guide on the necessary Medical Power of Attorney considerations.

Kansas Csfp Complaint - Agencies will maintain a copy of your complaint for their files after submission.

How to Get a Llc in Kansas - Verification of company details is crucial for a successful application process.

Preview - Kansas K 4 Form

K-4	KANSAS	500518

(Rev. 11-18)	EMPLOYEE’S WITHHOLDING ALLOWANCE CERTIFICATE

Use the following instructions to accurately complete your K-4 form, then detach the lower portion and give it to your employer. For assistance, call the Kansas Department of Revenue at 785-368-8222.

Purpose of the K-4 form: A completed withholding allowance certificate will let your employer know how much Kansas income tax should be withheld from your pay on income you earn from Kansas sources. Because your tax situation may change, you may want to re-figure your withholding each year.

Exemption from Kansas withholding:

To qualify for exempt status you must verify with the Kansas Department of Revenue that: 1) last year you had the right to a refund of all STATE income tax withheld

because you had no tax liability; and 2) this year you will receive a full refund of all STATE income tax withheld because you will have no tax liability.

Basic Instructions: If you are not exempt, complete the Personal Allowance Worksheet that follows. The total on line F should not exceed the total exemptions you claim under “Exemptions and Dependents” on your Kansas income tax return.

NOTE: Your status of “Single” or “Joint” may differ from your status claimed on your federal Form W-4).

Using the information from your Personal Allowance Worksheet, complete the K-4 form below, sign it and provide it to your employer. If your employer does not receive

a K-4 form from you, they must withhold Kansas income tax from your wages without exemption at the “Single” allowance rate.

Head of household: Generally, you may claim head of household filing status on your tax return only if you are unmarried and pay more than 50% of the cost of keeping up a home for yourself and for your dependent(s).

Non-wage income: If you have a large amount of non-wage Kansas source income, such as interest or dividends, consider making Kansas estimated tax payments on Form K-40ES. Without these payments, you may owe additional Kansas tax when you file your state income tax return.

Personal Allowance Worksheet (Keep for your records)

A Allowance Rate: If you are a single filer mark “Single”	A o Single
If you are married and your spouse has income mark “Single”	o Joint
If you are married and your spouse does not work mark “Joint”

BEnter “0” or “1” if you are married or single and no one else can claim you as a dependent (entering “0” may help

you avoid having too little tax withheld)

B _________

CEnter “0” or “1” if you are married and only have one job, and your spouse does not work (entering “0” may help

you avoid having too little tax withheld)	C	_________
D Enter “2” if you will file head of household on your tax return (see conditions under Head of household above)	D	_________

EEnter the number of dependents you will claim on your tax return. Do not claim yourself or your spouse or

dependents that your spouse has already claimed on their form K-4	E	_________
F Add lines B through E and enter the total here	F	_________

Cut here and give the lower portion to your employer. Keep the top portion for your records. 

Kansas Employee’s Withholding Allowance Certificate

Whether you are entitled to claim a certain number of allowances or exemption from withholding is subject to review by the Kansas Department of Revenue. Your employer may be required to send a copy of this form to the Department of Revenue.

1	Print your First Name and Middle Initial	Last Name		2	Social Security Number

	Mailing address		3 Allowance Rate
			Mark the allowance rate selected in Line A above.
			o Single		o Joint
			o Single		o Joint

4	Total number of allowances you are claiming (from Line F above)	...............................................................................			4

5 Enter any additional amount you want withheld from each paycheck (this is optional)			.................................................		5	$

6I claim exemption from withholding. (You must meet the conditions explained in the “Exemption from withholding”

instructions above.) If you meet the conditions above, write “Exempt” on this line	6
Note: The Kansas Department of Revenue will receive your federal W-2 forms for all years claimed Exempt.

Under penalties of perjury, I declare that I have examined this certificate and to the best of my knowledge and belief it is true, correct, and complete.

SIGN	Date
HERE

7Employer’s Name and Address

8EIN (Employer ID Number)

➤ Kansas K 4 PDF Form

Misconceptions

Understanding the Kansas K-4 form can be challenging, and several misconceptions often arise. Here are nine common misunderstandings, clarified for your benefit:

Misconception 1: The K-4 form is only for employees with multiple jobs.

This is not true. The K-4 form is for any employee in Kansas who wants to adjust their state income tax withholding, regardless of how many jobs they have.

Misconception 2: You can only fill out the K-4 form once.

In reality, you can submit a new K-4 form whenever your financial situation changes, such as a new job, marriage, or changes in dependents.

Misconception 3: If you don't submit a K-4 form, your employer won't withhold any taxes.

Actually, if you fail to submit a K-4 form, your employer is required to withhold taxes at the "Single" allowance rate, which may not be ideal for your situation.

Misconception 4: You must be a Kansas resident to fill out the K-4 form.

Not necessarily. If you earn income from Kansas sources, you may still need to complete the K-4 form, even if you reside in another state.

Misconception 5: The K-4 form determines your overall tax liability.

The K-4 form only affects how much tax is withheld from your paycheck. Your actual tax liability is determined when you file your annual tax return.

Misconception 6: You cannot claim exemptions if you are married.

This is incorrect. Married individuals can claim exemptions based on their specific circumstances, such as the number of dependents.

Misconception 7: Filling out the K-4 form is optional for all employees.

While it is optional, if you want to avoid higher withholding at the "Single" rate, you should complete the K-4 form to reflect your correct allowance.

Misconception 8: The K-4 form is only for full-time employees.

Part-time employees also need to fill out the K-4 form if they earn income from Kansas sources and want to adjust their tax withholding.

Misconception 9: You can’t make changes to your K-4 form after submitting it.

You can update your K-4 form anytime your situation changes. Just submit a new form to your employer to adjust your withholding accordingly.

Clearing up these misconceptions can help ensure that you accurately manage your tax withholding and avoid surprises come tax season.

Documents used along the form

When completing the Kansas K-4 form, several other documents may also be necessary to ensure proper tax withholding and compliance with state regulations. Understanding these documents can help streamline the process and avoid potential issues with your tax filings.

Form W-4: This is the federal Employee's Withholding Certificate. It determines how much federal income tax is withheld from your paycheck. The information on this form can differ from the Kansas K-4, so it's important to complete both accurately.
Form K-40: This is the Kansas Individual Income Tax Return. After the tax year ends, you'll use this form to report your income, claim deductions, and determine your overall tax liability in Kansas.
Form K-40ES: This is the Kansas Estimated Tax Payment Voucher. If you expect to owe tax on non-wage income, such as interest or dividends, this form allows you to make estimated tax payments throughout the year.
Form K-120: This is the Kansas Corporate Income Tax Return. If you own a business, this form is necessary to report the income and calculate the taxes owed by your corporation.
Georgia Bill of Sale Form: To ensure a smooth property transfer, refer to our comprehensive Georgia bill of sale form guide for accurate documentation and legal compliance.
Form K-4E: This is the Kansas Exemption from Withholding Certificate. If you qualify for exemption from Kansas withholding, this form must be completed and submitted to your employer to avoid having state taxes withheld from your pay.
Form K-40V: This is the Kansas Individual Income Tax Payment Voucher. If you owe taxes when filing your K-40, this form is used to submit your payment directly to the Kansas Department of Revenue.

Each of these forms plays a crucial role in ensuring that your tax situation is handled correctly. Be sure to gather all necessary documents and complete them accurately to avoid complications in your tax filings.