Kansas D 100 Template

Kansas D 100 - Usage Instruction

Completing the Kansas D 100 form requires careful attention to detail. This form is essential for dealers who need to certify their agreements with manufacturers or distributors. By following these steps, you can ensure that your submission is accurate and complete.

1. Gather Required Information: Collect all necessary details, including your name, business name, address, email, and the manufacturer's information.
2. Fill Out Dealer Information: Enter your name(s), business name, and business address in the designated fields. Don’t forget to include your email address.
3. Provide Manufacturer Details: Input the name of the manufacturer or distributor you have a selling agreement with. Include their address, city, county, state, and zip code.
4. Include Manufacturer’s Registration Number: Write down the manufacturer’s Kansas registration number, telephone number, and fax number.
5. Expiration Date: Specify the expiration date of your selling agreement. If it’s a continuous agreement, simply write “Continuous.” Ensure this line is not left blank.
6. List Vehicles: Indicate the types of new vehicles you are authorized to sell, such as automobiles, trucks, motorcycles, manufactured homes, trailers, and recreation vehicles.
7. Authorized Representative: Handprint the name of the authorized representative or contact person, along with their title. Include their address and phone number.
8. Signature: Sign the form, affirming that the information provided is true and correct. Be aware of the legal implications of providing false information.

After completing the form, review it for accuracy. Submit it to the Kansas Department of Revenue, Division of Vehicles, Dealer Licensing Bureau, along with a copy of your franchise agreement. This ensures that all necessary documentation is in place for your dealership operations.

When filling out the Kansas D 100 form, it is essential to follow specific guidelines to ensure accuracy and compliance. Here are some important dos and don'ts:

• Do provide complete and accurate owner information, including names and addresses.
• Do ensure that the manufacturer's registration number is correctly entered.
• Do include a copy of your franchise agreement with the form submission.
• Do sign the form clearly, using your hand-printed name for verification.
• Don't leave any required fields blank, especially the expiration date of the selling agreement.
• Don't submit the form without notifying the Division of Vehicles about any changes to the agreement.
• Don't provide false information, as this can lead to severe legal penalties.

Here are ten misconceptions about the Kansas D 100 form, along with clarifications for each:

1. The Kansas D 100 form is only for new vehicle dealers. Many believe this form is limited to new vehicle dealers, but it also applies to those selling motorcycles, trailers, and recreational vehicles.
2. You don’t need to submit a franchise agreement. Some think they can submit the form without a franchise agreement. However, a copy of the franchise agreement is mandatory for processing.
3. The expiration date of the selling agreement is optional. It is a common misconception that the expiration date can be left blank. In reality, it must be filled out or marked as “Continuous.”
4. You can submit the form electronically. Many assume the Kansas D 100 can be submitted online. Currently, it must be mailed or faxed to the appropriate office.
5. Not notifying the Division of Vehicles about changes is acceptable. Some believe they can delay notifying the Division of Vehicles about termination or transfer of the agreement. This is incorrect; notification must be immediate.
6. Any representative can sign the form. It is a misconception that anyone can sign the D 100. Only an authorized representative of the dealer can provide a valid signature.
7. The form is only for Kansas residents. While the form is filed in Kansas, dealers from other states can also use it if they are conducting business within Kansas.
8. Filing the form guarantees dealer licensing. Some believe that submitting the D 100 automatically grants a dealer license. Approval is contingent on meeting all licensing requirements.
9. All information on the form is optional. There is a belief that some fields on the form can be skipped. In truth, all required fields must be completed to avoid rejection.
10. Once submitted, the form cannot be amended. It is commonly thought that the form cannot be changed after submission. In fact, dealers can request amendments if necessary.

The Kansas D 100 form is essential for new vehicle dealers in the state of Kansas, serving as a certification that a dealer has a valid selling agreement with a manufacturer or distributor. However, several other forms and documents are often used in conjunction with the D 100 to ensure compliance with state regulations and to facilitate the licensing process. Below is a list of these documents, each playing a vital role in the overall framework of vehicle dealership operations.

• Kansas Dealer License Application: This application is the primary document that dealers must complete to obtain their dealership license. It requires information about the business, including ownership details and the types of vehicles to be sold. The application must be submitted to the Kansas Department of Revenue for approval.
• Franchise Agreement: A franchise agreement is a legal contract between the dealer and the manufacturer or distributor. It outlines the terms of the relationship, including the rights and responsibilities of both parties. A copy of this agreement must be submitted along with the D 100 form to validate the dealer's authority to sell specific vehicle makes.
• Sales Tax Registration: Dealers are required to register for sales tax collection with the Kansas Department of Revenue. This document ensures that the dealer is authorized to collect and remit sales tax on vehicle sales, which is a crucial aspect of operating a dealership legally.
• Virginia Motor Vehicle Bill of Sale: This form is essential for documenting the sale of a vehicle in Virginia and can be accessed at https://billofsaleforvehicles.com/editable-virginia-motor-vehicle-bill-of-sale/.
• Insurance Documentation: Dealers must provide proof of insurance coverage, which typically includes general liability and garage liability insurance. This documentation protects both the dealer and the consumers in case of accidents or damages that may occur during the sales process.

Each of these documents plays a critical role in establishing a legitimate and compliant vehicle dealership in Kansas. Together with the Kansas D 100 form, they ensure that dealers operate within the legal framework, protecting both the business and its customers.